Privacy Policy

Last updated: February 2024

Concord & Sage Law Firm (“C&S”,"we," "us," or "our") was established by a group of attorneys licensed to practice both in China and the United States (jurisdictions such as California, New York and Illinois).The scope of our services covers areas such as commercial and corporate law, compliance, mergers and acquisitions, labor and employment, immigration law, intellectual property, data protection, matrimonial and family affairs, criminal matters, and civil and commercial dispute resolution.

Concord & Sage Law Firm is committed to protecting the privacy and confidentiality of our clients and website visitors. This Privacy Policy (this “Policy”) describes how, we processes Personal Information when we provide legal services to clients, we manage our business and other relationships, you visit our offices or you use our websites, mobile applications, newsletters or otherwise communicate with us (collectively, the “Services”). We are committed to ensuring the privacy and integrity of the Personal Information you share with us or we otherwise collect as we provide these Services.

Personal information that we collect about you and how we obtain it

“Personal information” is any information in our possession or control that can be used to identify you or that we can link to you. Such personal information may include:

Information that you provide to us. We will process personal information that you give to us, including under the following circumstances:

l Signing up for services on our website or otherwise contacting us including through email: When you sign up for newsletters, webinars or events, or when you contact us with queries or respond to our communications, the personal information you provide may include your full name, title, telephone number, email address, the content, date and time of your email or other correspondence, and information about your employer or your business.

l Our provision of legal services: If you are a client of C&S, you will provide us with personal information when you or the organization you represent becomes a client, and as necessary in the course of our providing legal services. If you are not a client, you may provide us with your personal information because you attend meetings at our offices or otherwise are involved in one of our clients’ matters.

l Recruitment applications and employment: When you apply for or accept a role with us, you may provide us with your full name, date of birth, nationality, education and qualification details, gender, resume, CV, photograph, passport details, bank account details, marital status, home address, home telephone number, mobile telephone number and other details set out in your application.

l Use of cookies and similar technologies: We collect Personal Information via cookies, pixel tags, or similar technologies on our Services (collectively referred to as “cookies”). Cookies are small pieces of data that may be stored in and retrieved from your web browser while you browse a website. Through the use of cookies, we may collect your device IP address, unique device ID, hardware and software type, Internet service provider, serving domain, geographical area, location data, browser type and settings data (such as screen resolution, color depth, time zone settings, browser extension and plugins) operating system, referring URLs, search history, information on actions taken or interaction with our digital assets (e.g., page views) and dates and times of actions.  

Where required by applicable law, we obtain your consent to use cookies. You can customize your preferences regarding the use of cookies on our websites via your Cookie Settings.  

The type of cookies we may use include:

u Strictly necessary cookies. These cookies are strictly necessary to make our Services available to you; for example, to manage traffic on our website and for security purposes. We cannot provide you with the Services without this type of cookies.

u Performance cookies. We use cookies for analytics purposes in order to improve our Services. We use third party analytics providers, including Google Analytics, to help us understand how users engage with the Services. Google Analytics uses first-party cookies to track user interactions and understand how users use our Services. This information is used to compile reports and to help us improve our Services.

u Marketing cookies. These are used to provide customized content and information to you on the Services. We use third-party service providers such as Marketo Munchkin to personalize website content based on visitors’ actions and browsing history, to measure campaign effectiveness, and to improve our Services.

Most web browsers allow you to manage cookies through the browser settings. Be aware that, if you do not agree to certain cookies, your experience on our Services may be diminished and some features may not work as intended depending on the cookie. To find out more about cookies, you can visit www.aboutcookies.org or www.allaboutcookies.org.

l Other sources: We may receive Personal Information about you from other sources, including third parties that help us update, expand, and analyze our records, identify new customers, or prevent or detect fraud. We may also receive information about you from social media platforms, for example when you interact with us on those platforms or access our social media content. The information we may receive is governed by the privacy settings, policies, and/or procedures of the relevant social media platform, and we encourage you to review them.

Uses of your personal information

We use the collected personal information for the following purposes:

l To provide legal services to our clients;

l To manage our business and commercial relationships with our clients, suppliers and vendors;

l To engage in marketing and business development activities in relation to the services we provide, including sending you newsletters, legal updates, marketing communications and other information that may be of interest to you (you may choose at any time not to receive marketing materials from us by emailing us at contact@concordsage.com);

l To review and process your job application when you have applied for a position with us;

l To respond to any requests, or investigate any complaints you may have, or to notify you about any changes to our services or our website; and

l For other business purposes, such as to provide, operate and improve our products and services; perform data analyses; detect, prevent, and respond to actual or potential fraud, illegal activities, or intellectual property infringement; secure our facilities; defend our legal rights; and comply with our legal obligations and internal policies.

We rely on one or more of the following legal grounds for using your personal information in these ways:

l We have your consent;

l We need to in order to take steps to enter into a contract with you or to perform our obligations under a contract with you, including a contract to provide legal services;

l We need to in order to comply with our legal and regulatory obligations, or to establish, exercise or defend our legal rights; or

l It is required for our legitimate business interests, some examples of which are listed in the ‘Uses of your personal information’ section, above.

Disclosure of Personal Information

We share personal information among our offices as well as any office(s) we may open in the future.

We may also share your personal information with third parties outside of C&S, including:

l Third party agents or contractors that are subject to confidentiality requirements, in connection with the processing of your personal information for the purposes described in this Policy;

l Third parties relevant to the legal services that we provide, including counter-parties to transactions or litigation, other professional service providers, regulators, authorities, governmental institutions and stock exchanges; and

l Regulatory authorities, courts, tribunals, government agencies or law enforcement agencies to the extent required by law, regulation or court order (for example, if we are under a duty to disclose your personal information in order to comply with any legal obligation, or where we need to establish, exercise or defend our legal rights).

l Third parties with your consent or at your direction

Your Rights and Choices

Subject to the provisions of local laws and regulations from time to time, you have, or may have, certain legal rights in relation to the personal information that we hold about you, which you can exercise (to the extent applicable) by contacting us as set out below.

As such, you may be entitled, in certain circumstances:

l To request details regarding our processing of your personal information, and access to the personal information that we hold about you;

l To withdraw your consent to our processing of your personal information;

l To receive certain personal information;

l To request that we correct your personal information if it is inaccurate or incomplete;

l To request that we erase your personal information;

l To request that we restrict our processing of your personal information;

l To stop unauthorized transfers of your personal information to a third party, or to have your personal information transferred to a third party; and

l To lodge a complaint with the relevant data protection authority if you think that any of your rights have been infringed by us.

l California Privacy Rights. If you are a Consumer receiving products or services for which we are a Business, as those terms and any other capitalized terms in this section are defined under the California Consumer Privacy Act of 2018 (California Civil Code §§ 1798.100 to 1798.199) and its implementing regulations, as amended or superseded from time to time (the “CCPA”), California law may permit you to request information regarding the:

n Categories of Personal Information (as defined by applicable California law) Collected, Sold or Disclosed by us;

n Purposes for which categories of Personal Information Collected by us are used;

n Sources of information from which we Collect Personal Information; and

n Specific pieces of Personal Information we have Collected about you.

In addition, if you are a Consumer you may:

n Opt-out of the Sale or Disclosure of your Personal Information, in some circumstances;

n Opt-out of receiving marketing communications from us; however, you may still receive administrative communications regarding the Services; and

n Request deletion of your Personal Information by us and our Service Providers, in some circumstances.

The CCPA also provides Consumers with the right not to receive discriminatory treatment by a Business for the exercise of these rights regarding Personal Information.

Please note that these rights may not be absolute. For example, if you withdraw your consent to our processing of your personal information, or request that we restrict such processing, we may still be entitled to process your personal information if we have other legal grounds for doing so.  We may also be entitled to refuse certain requests for access to copies of personal information, particularly information that is subject to legal privilege, or requests to erase your personal information if we are otherwise legally entitled or required to retain it.

Security of your personal information

If you are a client of C&S, electronic communications between you and us, including via our website, may be treated as legally privileged, as attorney work product or otherwise confidentially under applicable rules of professional responsibility. Nothing in this notice is intended to affect such protections for existing clients.

We maintain administrative, technical and physical safeguards that are intended to appropriately protect Personal Information against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the Personal Information in our possession. However, because no information system can be 100% secure, we cannot guarantee the absolute security of your information.

Date Retention

How long we retain your personal information will vary depending on a number of factors, including:

l the purpose for which we are using it – we will need to keep the data for as long as is necessary for that purpose;

l legal obligations – laws or regulations may set a minimum period for which we have to keep your personal information.

Changes to This Policy

We may make changes to this Privacy Policy. The “Last updated” date at the top of this page indicates when this Privacy Policy was last revised. If we make material changes, we may notify you via a notice posted on our website or other method. We encourage you to read this Privacy Policy periodically to stay up-to-date about our privacy practices.

Contact Us

If you would like further information on the collection, use, disclosure, transfer or processing of your personal information, or would like to discuss your entitlement to, or exercise of, any of the rights listed above, please email us at contact@concordsage.com